24/09/15 Blog , How To , Stationery 101 , Wedding Vibes # , , , , , , , , , , , , ,

Creating a seating plan

The hardest thing you will ever do as a couple in your wedding planning process is create a seating chart. I’ve heard this from almost every client I’ve had in the past; but to be honest I never realized how hard it was until I had to make one myself.

Two families coming together for a big fat wedding is always fun, but the bigger the crowd the bigger the drama. There is so much to consider and rethink. I swear it took us about 8 hours. Thankfully it was a beautiful day – and we took (LOTS of) breaks to find music or practice our first dance. Why not?!

Anyways – we had a few different versions and some last min changes before print but we survived! 😉

So if you’re about to create a seating plan for your wedding here are my tips.

  1. Date night anyone? Remember to take breaks, have fun, listen to music – and dress up for the occasion (casual of course), looking at how gorgeous your future hubby/wifey could help relieve some stress! Who doesn’t like a little eye candy?!
  2. Less is more! Do not I repeat, DO NOT invite other people into this process! It’s stressful, you’re going to want to be blunt, honest and not deal with trying be the perfect daughter/son-in-law. So sorry MILs, SILs, BILs, FILs and any other “ILs” you cannot be invited to this party. I do advise for you to speak to your parents/siblings prior so you get their input.
  3. Set a deadline. Set your seating plan date, two weeks after your RSVP date, and CALL everyone that hasn’t RSVPed. Honestly in today’s world everyone SHOULD understand the importance of RSVPs. It’s not rude to call someone if they haven’t responded to you it is however rude to not RSVP and then show up with extended family. Thankfully this didn’t happen at our wedding but oh have I heard stories.
  4. Get the big wigs done first. There are certain people that you know play a more significant role in your life – so give them the best view in the house (this may not be right beside the stage which is sometimes the worst view).
  5. Use sticky notes. The first thing we did was draw a layout of the room on a large sheet of paper. We stuck families/couples/friends on one sticky note; this way they stayed together and it allowed us to easily move people around and see how many empty seats we had left. It is visual aid before the excel sheet list.
  6. Take a picture of your rough chart – trust me the sticky notes will fall and it will unnamedbe a perfect reference point in the palm of your hand.
  7. Use pencil – you will be erasing and adding info all the time.
  8. Have a few extra seats – you never know! There are always a few people that didn’t RSVP but come. Surprise! It’s always nice to have accommodations so that you’re not setting up last minute tables. Our seating chart clearly stated to check with the wedding planner if you couldn’t find your seat. Any empty seats were then filled with these guest. They may not have the choice to sit together but that’s what happens when you don’t RSVP!
  9. Load each name into a Google Doc Spreadsheet. Names in one column and the table number in the next. Google docs are also amazing – you can share the seating chart with everyone and see any updates they make as you go.
  10. ALWAYS stick to alphabetical order. Ok so this is something I know as a designer but this is a VERY common mistake that many couples make. Never, ever, ever, ever set your seating chart by table number. I could go on for AGES about this, but simply put; no one will know their table number walking into your wedding but they will (hopefully) know their name!
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14/05/15 Wedding Vibes # , , , , , , , ,

Bridal Diary: Distance

Disclaimer: This blog post is an emotional one.

I am the eldest of three girls, my sisters are my world and mean more to me than words can describe. When I first met Mr. Fiancé I told him – if they don’t approve unfortunately I will have to leave you – and I honestly would have. Lucky for him, he fit right in. I don’t want to say more than this as I know I have to write a speech in just a few months and trust me I’m saving the good stuff for then.

With the wedding fast approaching my mind seems to wander to areUsas I didn’t quite imagine it would ever go.  Growing up with sisters I always had a best friend, roommate and someone to attack those closet monsters with. As we grew older they became the closet monsters, seeing how every time I would purchase something it would somehow end up in their hands and I’d get it back as soon as it was worn out. This year both my super intelligent sisters (“creative” engineers – I’m  the only one with the artsy gene) had opportunities they couldn’t say no to. One moved to Calgary, Alberta for this opportunity while the other is spending the summer in Kingston, Ontario researching alongside her prof – I know, nerd alert! I am beyond proud of them; the thing is as selfish as this may sound it hurts every time they leave after a weekend. I tried describing this to Mr. Fiancé but it’s something you just won’t understand unless you are a girl and have a sister.

Years before my wedding – as any normal group of girls we’d always spend days talking about “wedding prep” … “oh but when you’ll get married we will do this and that and make sure I’m there for the tasting” … etc. Now that it’s time – it seems the universe had other plans and separated the three of us physically. See now, this is all done over the phone or Google Hangout. It’s not how any of us imagined it, nor how we wanted it to go down. Yes, it works – but it’s just not the same. Although technology demolishes the distance between us, it’s still unsettling w10403012_10100771829141731_3394418821229135517_nhen you want to walk into the other room and just talk to someone, yet no one is there. Let’s also not forget how crazy parents are – three against two is a lot easier than one against two. We get a dose of this every time one of them visits, but it’s just that – a dose. My sisters weren’t able to come to the tasting nor the initial reception gown selection. They know my every move with the wedding – it’s just different. I wish I could change it but at the same time I’m proud of these women in my life.

Maybe the universe did this to make moving out a lot easier. Maybe it was done on purpose to ensure I don’t flood my town with tears during the doli (who are we kidding I probably still will and don’t think I’m less of a person for being emotional while one chapter closes in my life – that’s another ramble for another post).

Whatever the case may be it is not easy. Especially now that sometimes my new purchases end up in Kingston and Calgary. 😉

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08/05/15 Trends , Wedding Vibes # , , , , , , , , , , ,

Bridal Diary: Concept Films

Last weekend Mr. Fiance and I went on a mega date! HerWe did everything we love doing in Toronto, from walking around Yorkville with Summer’s Ice Cream to biking around the Toronto Islands.  It was one of those refreshing weekends. At times I even felt like Beyonce – well mainly because we had someone follow us around town filming our every move. Okay, not creepy I promise – we shot our wedding concept film with the fabulous people over at JF2 filmsHim

This is probably one of the fastest growing trends I didn’t see coming! Who am I kidding though – doesn’t everyone want to feel like a movie star?

I’m not going to lie; at first it was a bit awkward. I’m used to cameras, but, to just be me and showcase my love for Mr. Fiance  – hmm tequila, please. I love him, but I never thought I would have to film my affection.

As the day progressed we became more and more comfortable with the idea (blame it on the Goose?!). A lot of this had to do with our videographer, Joseph! He’s a gem and had us doing some crazy things but like I always say – anything for the shot!

We allowed him to be creative and just direct us. I think by day 2, we were just about ready for Bollywood – hey I mean as long as Joseph is directing. Jokes aside, it was an amazing experience! We can’t wait to see everything come together and what this creative genius will do with these fun shots.

Oh and that’s not all – we always love giving you a little something extra at Vibrance Designs so this week please welcome our fabulous guest blogger – Joesph and find out his side of the story…

Tips________________________________

My inspiration to create – my father

Video is my preferred visual medium of choice because it allows me to document movement in more than just one frame.

Portrait {Films} for me are what extreme sports are to a performance athlete – exhilarating, high-energy and doing what I love and know best.

When I met Puja and Sumit in person, one of the first things we agreed on was producing something different and pushing all creative ideas as far as we could with purpose. Portrait {films} are my take on exploring my couples dynamic through video. 

Before I get to filming with my couples we go over a list of potential ideas, locations, themes, outfits, prop ideas, experiences they’ve both had and everything central to why they want to create this body of work. My creative films all serve a purpose; each shot is carefully composed & never documented without a reason. 

Both Puja and Sumit made it very clear that they wanted this film to embody their personalities and foreshadow specific moments during their relationship i.e. Sumit’s proposal to Puja, locations they frequented on date nights and how they felt about each other. Documenting emotions and in particular “love” can feel and become very cliché as I go from one couple to the next. It’s when I dig deep into conversations with my couples and find out what their favourite song is or what they majored in during University or what makes them happy or sad – this changes everything. Understanding my subjects translates well and yields a better result to a finished portrait {film}.

Months later after we exchanged numerous phone conversations and a plethora of emails, it was time for day 1 and 2 of filming. Working with a creative from the wedding industry felt daunting at first but Puja made that feeling disappear quite instantly. Puja and Sumit spoiled me silly & made me feel super comfortable over our 2 days together. The large benefit of working alongside a creative is that they understand the time and efforts spent in creating a vision and finally being able to execute it – perfectly. Every location that we chose was relevant and significant during our shoot and while most people don’t ever see it at first, every frame of my films are carefully thought out from the second I hit record on my camera, down to when bring everything into post production. 

My work and approach isn’t for everyone but at the heart of these Portrait {films} remains one constant – exploring and uncovering a dynamic between my clients that most family, friends or guests at a wedding reception don’t see at first. 

~ Joseph A. Fernando, JF2 Films

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